Automated payroll systems

The Automation of the Payroll System

The automation of the payroll system's employee payment procedure is the main objective of the information system being developed for this project. A number of other stakeholders in the organization are concerned with the effectiveness and success of the system that will be put into place. These stakeholders include each and every manager in the company, each employee, and the bank to check that all employee payments wired are the correct ones and to keep a log of all information and transactions. The input and output of the information system are also necessary. In this case, the payroll automation system is fed with the entries of the entire new and existing employee. The information concerning withdrawals at the end of every month and all the deductions is also input in the system.

The Proposed System

The proposed system will have elements such as users, who will be the employees. There will also be preconditions, which are the people who are authorized to use the system. The system will require keying in of the identities of the employees and the IT Department staff authorized to use the system. The Human resource manager will also be entered into the system together with all the passwords and usernames. The employees will be able to log into the system using their usernames and passwords so that they can be allowed entry and access to their pay slips. They will be able to save and print them too. If the employees input a wrong password then they are asked to reset their passwords which are then sent to their mails which are in the system.

Security Measures

In a case where the employee cannot even access their emails or cannot remember the email passwords, they are asked to respond to a security question that they had entered during registration. The system grants them access if the details provided by the employee are correct and match those in the system.